Site Mailbox Support

OnePlaceMail extends SharePoint Site Mailboxes to help overcome many of their limitations.  Site Mailboxes are only available to Outlook 2013 (or later) clients when saving to SharePoint/Exchange 2013 (or later) environments.  The SharePoint 2013 Site must be extended with the Site Mailbox App.

The following short videos demonstrate how Site Mailboxes are being extended with OnePlaceMail:

1. How do I capture email attributes when saving to SharePoint Site Mailboxes
2. How do I save to SharePoint Site Mailboxes from Windows File Explorer and Office
   
3. How do I tag content with custom metadata when saving to SharePoint Site Mailboxes
   
4. How do I manage email attachments with Site Mailboxes 
   
5. How do I access SharePoint from with Outlook Site Mailboxes

Site Mailboxes - 5 short Videos

Capture Email attributes Capture Email attributes when saving to Site Mailboxes.	Tag Content when saving Tag Content with custom metadata when saving to Site Mailboxes.	Extend Site Mailboxes Save to Site Mailboxes from Windows Explorer and Office applications.
Access SharePoint Access SharePoint capabilities from Site Mailboxes.	Manage Attachments Manage Email Attachments with Site Mailboxes.

Settings

The Settings window allows you to configure how OnePlaceMail interacts with SharePoint Site Mailboxes.

Enable Site Mailbox support

This setting will enable OnePlaceMail support for extending Site Mailboxes in the Outlook client. The Outlook client must be restarted for the setting to effect.

Show Site Mailbox compatibility warnings

OnePlaceMail supports extending Site Mailboxes when Outlook is running in cached mode.    In the event an Outlook client is not running cached mode, OnePlaceMail can pro-actively present a compatibility warning. 
This warning can be disabled from appearing.

How do I exclude OnePlaceMail for selected site Mailboxes?

OnePlaceMail provides the flexibility to exclude specific Site Mailboxes from being extended by OnePlaceMail during the process of saving content to a Site Mailbox. 
OnePlaceMail allows you to deploy a configuration setting to specify the Site Mailboxes to include or exclude from being extended by OnePlaceMail.  Please refer to the following knowledge base article for further details: 

Clear Site Mailbox configuration Cache

To help improve performance when interacting with SharePoint Site Mailboxes, OnePlaceMail caches some details regarding the SharePoint Site Mailbox locations.
There are scenarios when an existing Site Mailbox may be moved or renamed within SharePoint.  Under this type of scenario, the Site Mailbox cache can be cleared.  Therefore, allowing OnePlaceMail to reestablish the correct details for the Site Mailbox location/name. 

Saving to Site Mailboxes – Controlling the process

Use native Site Mailbox process

To not extend site mailboxes for the capture of email attributes or tagging with custom metadata you can exclude a Site Mailbox from being managed by OnePlaceMail. Note: All libraries within the Site Mailbox will adhere to the configuration setting.

Use OnePlaceMail

When saving content to a SharePoint / Site Mailbox location, OnePlaceMail can optionally present the ‘Save to SharePoint’ window allowing the user to tag content with custom metadata. 
OnePlaceMail provides the ability to define a default global setting for this behavior.  The setting can also be overridden on a location by location basic when defining your favorite OnePlaceMail locations - See section ‘1.1.1: Manage My OnePlaceMail Folders (Favorites) in Outlook’ earlier in this user guide.
Site Mailboxes reference the global setting to determine if the ‘Save to SharePoint’ window will appear.

Saving to Site Mailboxes

Tag content with Custom Metadata

The screenshot below shows the ability to tag content with custom metadata (Columns) when saving to SharePoint 2013 Site Mailboxes.  Email attributes are also captured automatically when saving email attachments or emails. 

Tag content with custom metadata when saving to a Site Mailbox