Email Filename Format
By default email filename format will use the email subject and append an underscore and add a unique hashcode to the filename.
This is based on the email sent date/time, and then encoded as Base64 text(eg. ACME project information_vf65c8).
OnePlaceMail provides you with the option of choosing one of our predefined standard email filename formats or alternatively creating your own custom format.
Options
| Select a format |
Select pre-configured from the drop down or select custom, to build your own. |
| Custom Filename format |
Add a combination of the tokens listed below. encased in square bracket and separated by underscore. example: [subject]_sendername]_[uniquehash] |
| Maximum length | Enter the maximum length of characters to be captured in the email filename |
Table: Available tokens, to create your own custom filename format:
| Value | Description | Note |
| sentdatelocal |
Use the current, local date/time of the user PC. |
Not recommended when there are global users. uses "yyyy-MM-dd" format example: sentdatelocal#yyyy-MM-dd |
| sentdateutc | Use the UTC date/time of the email to be saved. |
This assists in creating the hashcode, appended at the end of emails, and assist in ensuring duplicate emails are not stored in SharePoint. example: sentdateutc#yyyy-MM-dd |
| sendernamesubject | Combination of sender & subject | example: [sendernamesubject] |
| subject#10 | Uses the subject of the email. Setting the #10, sets the maximum length of characters to 10. | example: [subject#10#] |
| sendername | Uses the sendername to create filename | example: [sendername] |
| uniquehash | Unique hashcode for email. Based on sent date/time of email. | example: [uniquehash] |
| uniquehashuser | Unique hashcode for email. Based on sent date/time of email. Adds the initials of the user saving the email to SharePoint. | example: [uniquehashuser] |