Search (location item)

• The Search (location item) provides the ability to define a search query (KQL) to return one or more locations from across your SharePoint/Office 365 environment. Locations may include site collections, sites, libraries, lists, folders and document sets.
• The Search (location item) and contained search query is supported in Office 365, SharePoint 2010, SharePoint 2013 and above environments .
• The SharePoint platform and configuration of Search within your environment will determine the richness and freshness of your search results.

Create a location search

• Select 'New Item...'

• Choose 'Search' from the Locations item area

Name	This is the name of the search as it will appear in the navigation tree for OnePlaceMail and OnePlaceDocs
Description	Enter a description of the expected results

 

 

Use result source:	Select this to use a result source. Result sources are only available in Office 365 and SharePoint 2013 an above environments What is a result source and how do I get the result source id?
Result source name	Enter the name of the result source to be used
Result source ID	Enter the result source ID

 

 

Search service URL	Enter the URL of your SharePoint Search service. Search is a service provided by SharePoint/Office 365. In many instances it is your front-end SharePoint server providing the service. Therefore, enter the root site collection URL. However, the search service may be provided by a dedicated server in your environment or multiple servers (load balanced) and the URL may be different.
Query (KQL) Syntax	Enter a valid search query (in KQL Syntax) Examples can be found here:

 

Max Search Results	Select how many locations to be returned in the search query.
Result sort order	Select how you would like the search results ordered. Selecting an order will override any sort settings within a Result Source (if used).

 

Result display format	(Optional) Define a custom format for displaying the title of search results, for each location type.
Site Collection format	e.g [Site]
Site format	e.g [Site]
List / Library format	e.g [Site] [List]
Folder / document set format	e.g. [Document set] [Site]

 

Search options

Allow a user to refine the search results via free text search

Capture

Determine the behavior when saving to a returned search item in the solution profile

Prompt for Properties	Always	Selecting this option, the 'Save to SharePoint' dialog box will always appear to ensure metadata is captured
	Never	Selecting this option, the 'Save to SharePoint' dialog box will not appear
Options	Do not automatically check in documents	By default, OnePlace Solutions will check in a document in the save process. If other workflows need to be run, this setting can be turned off

 

Access

Set the locations that are returned when navigating a location returned in a search

Site navigation filtering

Hide all lists	Restrict navigation tree to hide any lists when browsing the returned search locations
Hide system lists / libraries	Restrict the navigation tree to hide all system libraries and lists when browsing the returned search locations
Restrict lists / libraries to site quick launch	Restrict the navigation tree to show only locations specified in the site quick launch
Hide lists / libraries using specific template ids	Restrict the navigation tree to hide lists or libraries based on specific template ids

 

 

Example:

Notes

• If searching for Site Collections, Sites or Libraries you can use the existing index managed properties of these locations (e.g. Title, UrlDepth, Path) and also create, crawl and make your own hidden property bag columns as Managed Properties (and available for use in search queries)